It is not uncommon for local youth sports organizations to have issues with lack of available field space and quality of that space. With the spirit of the Maine Lacrosse community, Holt Lacrosse team is looking to help improve field availability and quality for all local lacrosse organizations in our area. To help alleviate some of that pressure, Holt Lacrosse has produced a legal article discussing the key aspects of property management agreements to demonstrate how having a well written and detailed contract with that facility can help you.

The easiest way to think about a Commercial Property Management Contract is that it is an agreement between the owner of a facility (or land) and a company for the management of that facility, whether existing or not. This type of contract governs everything from security to maintenance and can be helpful in the management of your area’s lacrosse facility.

The agreement between the owner and manager of a property includes:

Yes, a Commercial Property Management Contract does include safety measures. It will also include how the facilities are compliant with regulatory and accessibility standards.

First: Duty of Care Duty of care and other exterior influences are considered “force majeure” and allow for alteration or temporary suspension of obligations.

Second: Ensure Quality of Fixtures and Amenities There is an immovable set of fixtures on every facility, but the operation of those fixtures and amenities is governed by the contract. This includes fixtures such as goals, nets, stands, and changing amenities. The management agreement should give details concerning maintenance, hours of operation, and regular amenities.

Third: Assessing Damage and Getting Compensation The management contract will include fault and penalties, as well as guidelines for damages caused to fixtures and amenities. If the facility gets damaged, a proper management contract can ensure realignment with the community and compensation in case of damages.

A Commercial Property Management Contract is a vital part of budgeting and finances for a facility. A property manager is a person or organization that runs the day-to-day activities of a building or land. They are responsible for general maintenance, rent solicitation, risk management, and administration of facilities.

The only way to have training sessions or games is to have access to a well-maintained playing field. Any sort of facility maintenance outside of the contract becomes an incentive for the owner to increase the rental fee, affecting the parents and players.

The first party responsible for enforcing the contract is the owner. However, a contract can allow for any party to negotiate amendments based on outcomes.

The truth is that a community cannot grow, or sports programming expand, if there is no facility to hold training sessions or practices. The most efficient way to accomplish this is through a contract that lays out all of the responsibilities. This contract should go into detail regarding the clearly defined expectations for all parties involved.

In one case, a commercial property management contract nearly doubled participation at a sports facility. A contract will include fees from the facility concerning game rentals. At one facility, the number of games went from $46,600 to $88,000.

Basically, you want a community to grow in participation and number of programs offered. Your goal is to get parents and players to both be happy with how everything is managed. You also want parent involvement in community affairs and programming. All of this comes with a trustworthy and dependable management system.

What You Can Do You can get involve with your local facility. Plex knows you are already involved to some extent because you wouldn’t be reading this otherwise. Get involved even more. You can help your community by becoming a volunteer, editor, writer, or even some sort of marketing or financing coordinator.

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